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Drag, drop, publish. Castatus Forms turns the paperwork of the workplace (screenings, acknowledgments, surveys, incident reports) into smart digital forms that live where your people already are: the visitor kiosk, the booking page, a QR code on the wall, or a link in a cast. Still on paper? Snap a photo and CASTA rebuilds the form for you, digital in minutes.
21 Field Types
Short and long text, dropdowns, checkboxes, dates, ratings, addresses, phone and email with validation, signatures, drawings, file uploads, plus images, video, and rich layout blocks. Everything drags into place.
Conditional Logic
Skip pages, show or hide questions, or end the form based on an answer. At visitor check-in or booking, disqualifying answers quietly flag the response for staff review.
Signatures & Uploads
Capture a real e-signature by mouse, touch, or stylus, and collect certifications or photos with secure, sanitized file uploads. One question can accept up to 25 files.
Drawing & Annotation
Some answers are easier to show than to type. Respondents draw right on an image: a body diagram, a vehicle, a floor plan. Bring your own image or start from 16 built-in diagrams.
Share It Anywhere
Every published form gets a public link, a downloadable QR code, and an embed snippet. On a Visitor Manager station, kiosk sizing happens automatically. Multi-page forms save as they go, so a respondent on a personalized link can pick up right where they left off.
Anonymity You Control
Choose per form: identify respondents when possible, require identity, or guarantee anonymity so responses are never tied to a person.
Know When It Lands
Choose who watches each form. Every new response alerts them instantly by email, Microsoft Teams, Slack, or Castatus Desktop Alerts, with a login button to jump into Castatus Cloud and review it.
Templates & Versions
Save any form as a template your team can reuse from a visual gallery. Publishing creates a numbered version, every response is preserved against the exact version it answered, and restoring an older version takes one click.
Answers Into Insight
Response analytics chart your choice, rating, and number questions automatically and gather open answers in one reviewable list. A flagged-only filter surfaces what needs attention, responses export to CSV, and any single response exports as a branded PDF, letterhead included.
Standalone form tools stop at the submit button. Castatus Forms is part of Castatus Cloud, so the same form screens a visitor at the kiosk, gathers intake ahead of an appointment, and collects structured answers from a cast, with one login, one brand, and one place to review every response.
That is the point of the platform: the pieces are stronger together. The engine you trust in a crisis is the same one making Tuesday run smoother.
Tell CASTA, the Castatus AI Smart Task Assistant, what you need ("a contractor safety orientation with a certification upload and a signature") and it drafts the whole form: questions, pages, and logic rules included. Then refine it in plain English. Ask CASTA to tighten the wording, add a rating question, or split a page, and it highlights exactly what changed, with undo one click away.
Or hand CASTA the paper version. Upload a PDF or snap a photo of the form you use today and CASTA rebuilds it as a Castatus form: your wording, page for page. Yes or no checkboxes become selection questions, "if yes, please explain" becomes show logic, signature lines become e-signatures, and a printed body diagram becomes a drawing field. Your file is read once to build the form and never stored.
Wherever you see the spark, that's CASTA on the job.
Where does it hurt. Where is the damage. Where did it happen. The drawing field lets respondents answer by marking directly on an image, from any phone, tablet, or kiosk. Start from your own photo or diagram, or pick from 16 ready-made templates. Every mark is saved with the response and lands in the report as evidence your team can open, zoom, and download.
Body diagram
Vehicle damage
Floor plan
PPE check
Four of the 16 built-in templates. The library also covers head and face, hands and feet, dental and eye charts, spine and skeleton, fleet vehicles, ladders and scaffolds, and an ergonomic workstation.
Built into Castatus Cloud, Forms works hand in hand with the modules you already run. These three integrations are just the start, with more on the way. And every form travels on its own too: link it from your website or open it with a QR code.
A cast reaches everyone in seconds across email, text, mobile push, and desktop alerts. Share a form in it and instead of a hundred free-text replies you get structured answers you can filter, chart, and export. Every response records its source automatically, and one click narrows the report to just the responses that came from that cast.
Attach a form to your visitor flow and it appears right inside the kiosk, wearing your branding, sized for the station tablet. When an answer trips a screening rule the response is quietly flagged, and your team can review the visit to approve or decline it.
Add a form to the booking flow and the details you need arrive before the visitor does: intake questions, acknowledgments, documents to bring. Booking in Spanish? The form follows, translated ahead of time by CASTA, while your staff always sees answers in English.
Anonymous employee surveys: set a form to always-anonymous and responses are never tied to a person, even from a personalized link. Honest answers on satisfaction, workload, and culture, charted automatically.
Policy acknowledgments: handbook updates, safety policies, and code-of-conduct sign-offs end with a required e-signature, and every completed response is preserved against the exact version of the form it answered. Need the record? Any response exports as a branded PDF for the personnel file.
Incident reports: what, where, when, severity, witnesses, photo evidence, and a mark on a body diagram or floor plan, all in one structured report.
Health checks and orientations: daily wellness screenings that end the form on a disqualifying answer, and new-hire or contractor orientations with certification uploads and a signature to close.
One form builder, licensed once, useful everywhere people fill things out. Here is what Castatus Forms replaces on day one.
Front-desk NDAs and visitor screening, policy sign-offs with e-signatures, anonymous culture surveys, and ergonomic self-checks on a workstation diagram.
Branch visitor screening with quiet flags, vendor and auditor check-in acknowledgments, ethics surveys your people can trust are anonymous, and a branded PDF trail for every signed form.
Patient intake that arrives before the visit, in English or Spanish. Wound and injury documentation on body charts. Caregiver orientations with certification uploads and a closing signature.
Contractor safety orientations, PPE checks on a tap-friendly figure, ladder and scaffold inspections, and near-miss reports behind a QR code on the shop wall.
Client intake and field visit documentation from a phone, incident reports with photo evidence, and anonymous staff safety surveys that surface what workers actually see.
Vehicle condition reports with damage marked right on the diagram, floor plan annotations for maintenance and space requests, and delivery and equipment checklists.
From the visitor kiosk to the HR survey, we'll show you how one form builder raises the value of the whole platform. Bring your busiest paper form: watch CASTA rebuild it during the demo, and leave with it digital.
